Government of India

Department of Telecommunications

Sanchar Bhawan, New Delhi.

No: 7-1/2000-TA-I/22-5                                                                                             Dated: 11.2.2001.

 To,

PGMs (F)/GM (F)/DGM (F)/CAO/IFA of BSNL Circle Accounting Unit.

All DFAs/CAO / AO In charge of DOT Cell units.

Subject: Accounting procedure to be followed in BSNL / DOT Cell Unit – reg.

 Ref: - Circular no.7-1/2000-TA-I dated 4.12.2000.

A reference is invited to this Circular dated 4.12.2000.

Certain doubts have been raised and clarifications sought on some points, which are clarified as under, for the information and guidance of all concerned.

1.      Recovery of interest component of loans and advances:

 Referring to Para 3 of the Circular, it has been pointed out that in cases of transfers outside the Circle while the DOT Cell will issue cheque for the net amount (credit – debit) to the responding Circle, that nothing has been mentioned about the “interest” component of the loans and advances. A doubt has also been raised as to who will calculate the interest on loans and advances in such cases.

It is clarified that the BSNL SSA / PAU concerned is expected to calculate the interest after completion of recovery of the principal amount and remit the same to DOT Cell, through BSNL Hq. Further, proper information will have to be provided in the LPC to enable the responding BSNL circle to calculate the interest.

 2.      Maintenance of Service Books of DDOs/ Head of Offices:

 A doubt has been raised whether the Service books of DDOs and Head of Offices which were hitherto maintained by the TA section of the circle office will have to be transferred to BSNL units.

In this connection it is clarified that, TA section continues to exist in BSNL Circle office, and Service books of DDOs and Head of Offices of SSA units will continue to be maintained by the TA section of BSNL Circle Hq.

 3.      Pension and Leave salary contribution in respect of officers on deputation / foreign service to organizations like TCIL etc.

 Clarification has been sought as to whether the DOT Cell has to maintain the Service books of officers / employees who are on deputation / foreign service to organizations like TCIL and should receive the Pension and leave salary contribution etc. from the foreign employer.

 In this connection it is clarified that for all purposes, all the employees (including those on deemed deputation/ foreign service) of erstwhile DOT/DTS/DTO have been transferred on “deemed deputation” basis along with their respective posts to BSNL. As such, any one on deputation / Foreign Service to other organizations should also be deemed to be on deputation / Foreign Service from BSNL.

 As such it is only the TA section of BSNL Circle Headquarters which should maintain the service books of all such officers / employees and also receive the leave salary and pension contribution etc. from the foreign employer. However, such leave salary and pension contribution (received from the foreign employer) should also be passed on to the DOT Cells as and when the leave salary and pension contribution of employees who are physically working in BSNL are passed on to DOT Cell.

 4.      Claims for lines and wires leased to railways etc.

 Clarification has been sought whether from 1.10.2000 onwards the work relating to preferring of claims on Railway authorities towards leased lines and wires (which was earlier done by TA section of Circle Office) will be done by BSNL units.

 It is clarified that the TA section of the BSNL Circle Headquarters will do the functions.

 These clarifications may be given wide publicity amongst all concerned.

 -sd-

(R.Ramachandran)

ADG (TA)